Change is an important part of any business. It allows you to move forward and keep up with the changing market. When you make changes in your company, you want to make sure this is well-communicated to all employees so everyone can be on the same page and make adjustments to the new changes.

Send Out an Email

Notifying your employees of upcoming changes can be simple. If emailing is a common form of communication in your business, then stick with what everyone is familiar with. In an email, you can clearly lay out all the changes your employees should expect. You can be as detailed as necessary and the email is something your employees can reference again and again if they have any questions. Sending out an email is also a great way to make sure everyone gets the same information and that they are all aware of the changes. When writing emails to employees, make sure you are clear, establish what is most important, and be consistent with all past and future communications.

Deliver a Presentation

Some changes might be too large to simply put in an email. If this is the case in your situation, then you might want to give a presentation to your employees. This gives you the opportunity to address them all at once and you give them a chance to ask you questions. You can clarify any confusion with everyone present and you can have a productive discussion. During your presentation, you want to keep everyone engaged and create the right environment. You should make sure your venue is compatible with the technology you need to use. If it’s a longer presentation, you could consider providing snacks or even a meal for your employees to make them more comfortable.

Use Your Primary Form of Contact

Every business has a primary channel for communicating. This channel should be used and checked by everyone, so you can trust that information on this channel will be viewed. If you use a different form of communication that your employees aren’t used to then you run the risk of them not seeing it. This can lead to confusion and the changes will be implemented slowly. Be sure to use what your employees are familiar with to get the word out.

Announcing changes at your company can be a stressful time, and needs to be done effectively. With every change you make, consider the scale of the change and the best way to let your employees know. 

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